Resources

  • If a Company forwards any Sample shipments, including CDs and papers above 2.5kgs, Invoice has to be enclosed. Download (1+6 copies)
    If an Individual forwards any Sample shipments, including CDs and papers above 2.5kgs, Invoice has to be enclosed. Download (1+6 copies)
    (To be duly typed mentioning the value in INR, Name & Signature)
    Shipper''s risk letter for FRAGILE Consignments Indemnity Letter
    Liquid content will not be accepted. Any material packed in bottles will not be forwarded  
    Shipping samples from a Individual is restricted  
  • Free Shipping Bill: When a Shipper does not want to claim any export benefit, a Free Shipping Billing is to be filed for shipments. Declaration Form Appendix I is required for filing a Free Shipping Bill
    Drawback Shipping Bill: Whenever the Shipper wants to claim Drawback as an export benefit, a Drawback Shipping Bill is to be filed for shipments. The Shipper must have a valid account with the SBI, Air Cargo Complex, which will enable him to file Drawback Shipping Bill at Customs EDI Systems. If a Shipper initially wishes to open an account he can do so with the minimum deposit amount is Rs.10,000/-. This bank account would permit the Authorities to deposit the Drawback amount due to the Shipper. The Customs EDI Systems at the Air Cargo Complex in Mumbai will reject the Application claiming Drawback Shipping Bill if the Shipper does not maintain an account with SBI.
    Shipper desirous of clearing Shipments through Customs should submit the following papers duly filled, signed and stamped with Company''s seal:

    1. Annexure B Form

    2. Appendix III Form(duly mentioning the PMV Value under Column: 10 by the Shipper)

    3. Appendix IV Form(applicable for certain items only)

    4. Modvat Copy (issued by Central Excise to Shipper certifying that Shipper is not claiming any benefits under Central Excise)

    5. Note (for Garments only): ANNEXURE I - or ANNEXURE II
         
    DEPB Shipping Bill (Duty Entitlement Pass Book Scheme): If a Shipper is exporting an item, the rate of which is fixed under DEPB for the serial number of item being exported the following documents are required to be submitted :

    1. Annexure D Form - Download: duly filled, signed by Shipper and stamped with Company''s Seal (Note: Column No. 11 should be filled in correctly by the Shipper)

    2. Purchase Bill or AR4 Form (for value verification)

    (The Clearance may be permitted under Provisional basis, if the product is listed in the DEPB Book and the rate is not fixed. The client cannot claim DEPB if the item not listed in the DPEB Book. Provisional to finalization of the post cleared Shipping Bill needs to be handled by the Shipper on his own)
    DEEC Shipping Bill (Duty Exemption Entitlement Certificate):

    a. For a onetime DEEC Registration, the following documents are required :

    1. Annexure for DEEC Declaration

    2. Advance Licence original

    3. DEEC Book or copies of complete set of application along with Joint Director Foreign Trade (JDFT) acknowledgement of receipt of registration

    4. DEEC declaration stating it''s an exempted material (if not already stated on the Invoice)

    5. Appendix III: if claim of Drawback with DEEC (An SBI account at the Air Cargo Complex branch, Meenambakkam, Chennai is a must

    b. Once the DEEC Registration is complete, the Shipper should submit the following :

    1. DEEC Declaration Appendix II - Download

    2. Declaration stating it''s an exempted item (if not already stated on the Invoice)

    3. A Chartered Engineer''s Certificate for all shipments containing "Engineering Products" forwarded under DEEC Shipping Bills is required by the Indian Customs at Mumbai Airport.

    4. Shippers who are classified the status of 100% EOU (Export Oriented Unit) must export their shipments under the Bond Shipping Bill.

    b. Once the DEEC Registration is complete, the Shipper should submit the following :

    1. DEEC Declaration Appendix II

    2. Declaration stating it''s an exempted item (if not already stated on the Invoice)

    3. A Chartered Engineer''s Certificate for all shipments containing "Engineering Products" forwarded under DEEC Shipping Bills is required by the Indian Customs at Mumbai Airport.

    4. Shippers who are classified the status of 100% EOU (Export Oriented Unit) must export their shipments under the Bond Shipping Bill.
     
    Bond Shipping Bill: For export under a Bond Shipping Bill, the following documents are required to be submitted :

    1. Annexure C1 Form - Download

    2. Duly filled, signed and stamped with the seal of the Examining Officer of the Excise Department, and countersigned by the Superintendent of the Excise Department.

    Dutiable Shipping Bill: Duty for Exports is levied on the Shipper for export of items like Coffee, Mica, Raw Cotton, Raw Wool, Tea, Tobacco, etc. Such items can only be cleared through customs against a Dutiable Shipping Bill, which is the only form of Shipping Bill that is handled manually by customs. Export Duty should be paid by the shipper.
    Dutiable Shipping Bill: Duty for Exports is levied on the Shipper for export of items like Coffee, Mica, Raw Cotton, Raw Wool, Tea, Tobacco, etc. Such items can only be cleared through customs against a Dutiable Shipping Bill, which is the only form of Shipping Bill that is handled manually by customs. Export Duty should be paid by the shipper.
     
    Repair and Return Items: If the Shipper has imported an item, a part of which or the whole is found to be defective, and the Shipper wishes to return it to the supplier for repairs & return, the following documentation are required for customs clearance

    1. Original Import Bill of Entry

    2. Original customs-attested Import Invoice which should clearly state the serial/part number of the item imported

    3. Certificate for Repair and Return from any Bank: Format should be given on Bank''s letter head only

    4. Letter to the Deputy Commissioner of Customs: To be given on Company''s letter head only (Note: Customs may request for a Chartered Engineer''s Certificate. For export, the Export Shipping Bill will show the serial/part number of the item that will be used when the item is returned after repairs. Duty will be levied only on the "repair cost plus to-and-from freight/insurance.)
    Export of Pharmaceuticals: The following additional documentation are required along with the other applicable documents as mentioned :

    1. Drug Licence Copy

    2. A sample of contents for inspection by the Additional Drug Controller

    3. Sample of the label affixed on the package
     
    For all types of Shipping Bill, the Shipper must submit with every shipment: 1. Shipper''s Letter of Instructions - Download

    2. Copy of the IEC Certificate with updated PAN Number / ADC Code

    3. Commercial Invoice

    4. Packing List

    5. Purchase order (copy)

    6. SDF Form

    7. ADC Format
    Various Drawback Declarations....

    APPENDIX-V

    APPENDIX-VI

    APPENDIX-VII

    APPENDIX-VIII

    APPENDIX-IX

    APPENDIX-X

    APPENDIX-XI

    APPENDIX-XIII

    APPENDIX-XI
  • Export - Tender Documents

    Tender Documents and Blue prints should be booked as Non-Dox

    We will not commit delivery time for tender documents

    We will accept such documents well in advance with sufficient days to ensure timely delivery
     
    Export - Papers and Books
    The following paper works have to be enclosed along with the shipment
    • Less than 2.5 kg will be forwarded under Document zones, if above 2.5 kg will be categorized under Non-Document. Invoice is mandatory.

    • If from a company, Proforma Invoice duly typed with company seal, value in INR & authorized signatory, 1+4 copies

    • If from an individual, Invoice duly handwritten by the shipper & value declared in INR, 1+4 copies.
     
    Export - Cheques and Currency
    • Currency and Blank signed Cheques & Traveler''s Cheques cannot be forwarded.

    • Covers containing Cheques & Traveler''s Cheques in complete forms can be accepted and forwarded
     
    Export - Garments
    • The following paper works have to be submitted along with the shipment.

    • AEPC & Quota endorsement on invoice is required only for EU & US.

    • GSP/Certification Origin.

    • ARE 1 form

    • Single Country Declaration - VISA for US & Export Certificate for EU.

    • Multiple Country Declaration. Download
    Export - Silk Fabric (Contains 80% or More Silk)
    The following paper works have to be enclosed along with the shipment.
    • GSP / Certificate of Origin.

    • ARE 1

    • Negative Declaration

    • CSB Endorsement required on Original Commercial Invoice.
    Export - Silk Garments (Contains 70% or More Silk)
    The following paper works have to be enclosed along with the shipment.
    • GSP / Certificate of Origin

    • ARE 1

    • Negative Declaration

    • CSB Endorsement required on Original Commercial Invoice
    Export - Leather
    The following paper works have to be enclosed along with the shipment.
    • GSP / Certificate of Origin

    • ARE 1

    • Leather Declaration

    • TSCA Certificate

    • Modvat Declaration
    Export - Passport
    • We will not book passport to any destination.

    • Cancelled passports can however be accepted with related paper works.
     
    Export - Debit / Credit / ATM Cards
    The following paper works have to be enclosed along with the shipment
    • Credit, Debit & ATM cards should be booked as Non-Documents. These may be forwarded at SHIPPER''s Risk - Shipper Risk Letter

    • If individual, Invoice Download - if Company Invoice
    Export - Handicrafts
    The following paper works have to be enclosed along with the shipment
    GSP / Certificate of Origin
    ARE 1
    Non-Antique Certificate
     
    Export - Soil & Sand (Can be forwareded for Testing Purpose)
    The following paper works have to be enclosed along with the shipment
    • Proforma Invoice 1+4 copies

    • Importers license copy

    • MSDS Certificate

    • Non Hazardous Certificate

    • Lab analytical report from a authorized lab
    Export - Electrical Goods
    Export – Electronics
    Export - Automobiles

    The following paper works have to be enclosed along with the shipment
    GSP / Certificate of Origin
    ARE 1
     
    Export - Mobile Handsets & Telephone Instruments
    The following paper works have to be enclosed along with the shipment It can be forwarded only from companies. Company Proforma Invoice duly typed with company seal, value in INR & authorized signatory mentioning the reason for export Download 1+ 4 copies.
    Export - Laptop & Computer Laptops & Computers can be carried to all destinations, the following paper works have to be enclosed along with the shipment
    • Individual customers - Invoice 1+4 copies & Indemnity letter 1+4 copies. If sending it for repair & return enclose purchase bill copy, passport photocopy.

    • Companies & Institutions - Proforma Invoice 1+4 copies & Indemnity letter 1+4 copies duly typed mentioning the value with the company seal & authorized signatory.

    • If repair & return additional paperworks please check our commercial shipping bills.

    • Insurance can also be covered for Laptops & Computers. Please call us for further details.
    Export - Pharmaceutical Drugs (Medicine) Medicines cannot be forwarded to the following countries - (Subject to change)
    American Samoa, Angola, Armenia, Bolivia, Costa Rica, Croatia, Guinea, Latvia, Libya, Luxembourg, Namibia, Nevis, Pakistan, Portugal, Russia, Spain, St.Vincent, Swaziland, Sweden, Syria, Turkmenistan, Turks & Caicos Islands, USA & Germany.
    Medicines will be forwarded on special rates, Please clarify with our customer relations or contact our nearest booking centre.
     
    1. MEDICINES - (INDIVIDUALS) • Doctor''s Certificate should be accompanied stating cause of illness & necessity of medicine prescribed for Patient''s health. - Original + 4 Copies)

    • Doctor''s Prescription mentioning the name of the medicine and consumption duration. - Original + 4 Copies

    • Medicine purchase bill from the Medical Store - Original + 4 Copies

    • For AYURVEDIC Medicines "Mixture Preparation - Composition" should be duly typed, company Seal & Sign in the manufacturers letterhead to be enclosed. - Original + 4 Copies

    • Liquid Medicines will not be forwarded and if received it will be returned back to Origin station.

    • Individual Invoice duly filled, signed & mentioning the value in Indian rupees. - 1+4 Copies

    • Shipper photo identity proof copy like driving license, passport, voters id or ration card to be enclosed with the consignment.

    • Tablets can be only forwarded within 500 Gms inclusive the weight of the paperworks.

    2. MEDICINES - (COMPANY) for sample purpose
    • Company Invoice duly filled, signed (with company seal) & mentioning the value in Indian rupees - 1+4 Copies

    • Lab Analysis Report

    • Drug License

    • Non-DG Declaration

    • MSDS 16 Points
    Export - Ayurvedic Medicine
    1. MEDICINES - (INDIVIDUALS)
    • Doctor''s Certificate should be accompanied stating cause of illness & necessity of medicine prescribed for Patient''s health. - Original + 4 Copies

    • Doctor''s Prescription mentioning the name of the medicine and consumption duration. - Original + 4 Copies

    • Medicine purchase bill from the Medical Store - Original + 4 Copies

    • For AYURVEDIC Medicines "Mixture Preparation - Composition" should be duly typed, company Seal & Sign in the manufacturers letterhead to be enclosed. - Original + 4 Copies

    • Liquid Medicines will not be forwarded and if received it will be returned back to Origin station.

    • Individual Invoice duly filled, signed & mentioning the value in Indian rupees. - Original + 4 Copies

    • Shipper photo identity proof copy like driving license, passport, voters id or ration card to be enclosed with the consignment.

    • Tablets can be only forwarded within 500 Gms inclusive the weight of the paperworks.

    2. MEDICINES - (COMPANY) for sample purpose
    • Company Invoice duly filled, signed (with company seal) & mentioning the value in INR. - Original + 4 Copies

    • Lab Analysis Report

    • Drug License

    • Non-DG Declaration

    • MSDS 16 Points

    • "Mixture Preparation - Composition" should be duly typed, company Seal & Sign in the manufacturers letterhead to be enclosed. - Original + 4 Copies
    Export - Chemical
    The following paper works have to be enclosed with the shipment
    • Lab Analysis Report

    • Non-DG Declaration Download

    • MSDS 16 Points Download

    • Proforma Invoice Download
    Export - Liquid
    The following paper works have to be enclosed with the shipment
    • GSP / Certificate of Origin

    • ARE 1

    • TSCA Certificate Download

    • Lab Analysis Report

    • Non-DG Declaration Download

    • MSDS 16 Points Download

    • Proforma Invoice Download
    Export - Seeds
    The following paper works have to be enclosed along with the shipment
    • Phytosanitary certificate obtained from Plant Quarantine Agriculture Department

    • Proforma Invoice 1+4 copies
    Export - Spices
    The following paper works have to be enclosed along with the shipment
    • It can be forwarded by obtaining a certificate from Spice Board, Govt. of India.

    • Each sample should not exceed more than 250 Gms.

    • Company Proforma Invoice duly typed with company seal, value in INR & authorized signatory Original + 4 copies.
    Export - Vegetable
    Seeds can be forwarded to all destinations, if following paper works accompanied
    • Phytosanitary certificate obtained from Plant Quarantine Agriculture Department

    • Proforma Invoice 1+4 copies
    Export - Household Items
    • Household goods can be forwarded with duly Invoice filled.

    • Fragile items can also be forwarded with Indeminity letter.
  • Gift & Samples

    • The Courier Imports Regulations permit Duty Free clearance of Gifts and Samples valued up to Indian Rupees 10,000/= Important Note: The value limit of Rs: 10,000/= should be the ACTUAL MARKET VALUE OF THE SHIPMENT i.e. the price at which the goods would be sold in the market place. Customs reserve the right to adjudicate correct market values and, in such cases, Duty would be levied on the shipments regardless of the value declared by the Shipper.

    • Shipments are opened and checked at random during customs clearance. Shipments may be required to be detained at customs for further paperwork or valuation purposes.
    All Other Shipments

    • Shipments must be accompanied by a ''printed'' Commercial Invoice that should declare the Actual Market Value of the Goods. Customs reserve the right to adjudicate correct market values and Duty would be levied on such re-assessed ''fair value''.

    • It is in the interest of the Shipper and the Consignee to declare the correct value of the goods. Values declared for customs purposes only, values wrongly declared, etc. would result in shipments being detained and the consignee being asked to produce Catalogues, Technical write-ups or Manufacturer''s Price Lists, which would result in clearance delays.

    • Every package is opened and examined by customs. Shipments may be required to be detained at customs for further paperwork or valuation purposes.

    • Shipments that are detained are submitted to the Express Industry Council Warehouse, which is a customs bonded warehouse, and a Detention Note is issued for each detained shipment.
    Customs Assessment

    • All import shipments are assessed by customs on a CIF (Cost, Insurance and Freight) basis only.

    • FOB (Free on Board): Where values are declared on an FOB basis (or nothing declared), 20% towards Freight Cost and 1.125% towards insurance cost is added to the value declared, to arrive at the CIF cost.

    • C & F (Cost and Freight): Where values are declared on a C&F basis, 1.125% Insurance Cost is added to the C&F Value to arrive at the CIF Cost.

    • In addition to the above, for all import shipments, 1% of the CIF value is added towards Landing Charges. All assessments are done on the CIF Cost Plus 1% Landing Charges.

    • Customs may arbitrate ''fair value'' of a shipment based on information that they have, in case they feel that the value declared by the Shipper is incorrect. Duty would be levied on such fair value.

    • Customs Clearance Hours: Clearance of all Samples, Gifts and Packages is undertaken by customs during the normal working hours i.e. between 1030 hours to 1700 hours only. Every second Saturday of the month is observed as a holiday, and customs do not work on Sundays.
    Goods Prohibited For Carriage Into India On Cob Mode:

    • Precious Metals - Gold, Silver etc.

    • Gems and Jewellery

    • All items that require testing by regulatory authorities (such as Chemicals, Powders, Liquids etc.).

    • Chemicals falling under Chapters 28 (Organic), 29 (Inorganic), 38(Miscellaneous Chemicals) of the Customs Tariff book.

    • Plants and parts thereof.

    • Animals and parts thereof.

    • Currency in any denomination.

    • Packages weighing over 70kgs each.

    • Maps indicating incorrect boundaries of India.
    Perishables

    Prohibited items when imported into India by the COB mode could result in:
    • Customs permitting clearance subject to levy of fines and penalties on the consignee as well as the authorised courier.

    • Customs confiscating the shipment in addition to levy of fines and penalties.
    Detained Shipments

    The following shipments are generally detained by customs for the reasons given below:
    • Prescription Drugs

    • Pharmaceuticals

    • For Valuation Purposes

    • 100% Export Oriented Unit, Export Processing Zone, Software Technology Park

    • Requirement of Duty Exemption Certificate

    • Import Licence

    • Proof of Bonafide Exporter

    • Feature Films

    • Prohibited Items

    • Repair and Return

    • Regular Bill of Entry
    Prescription Drugs

    • All prescription drugs/medication for ''personal use'' must be accompanied by a prescription of a registered medical practitioner and must have the correct value declared. There are many drugs termed as LIFE SAVING DRUGS - some falling under List 3 of the customs tariff 2002-03 which attract duty of 26.67% and others under List 4 of the Customs tariff 2002-03 which attract NIL duty.

    • Consignees wishing to avail of Duty Exemptions of other than listed Life Saving Drugs must approach the Director General Health Services and obtain Duty Exemption Certificate prior to import.

    • All prescription drugs require to be first cleared by the Assistant Drug Commissioner of Customs. A Doctor''s prescription is essential. Once the ''No Objection Certificate'' is obtained, the shipment is presented to Customs for valuation and clearance.

    • The commercial invoice depicting the correct name of the drug, as well as the correct value, would ensure immediate clearance, after obtaining the ''No Objection Certificate" from the Assistant Drug Commissioner. Customs reserve the right to demand the supplier''s bills or price lists.
    Pharmaceuticals

    Many pharmaceuticals/drugs may be required to be cleared through the Assistant Commissioner of Drugs by providing Form 10/Form 11 which are a form of Import Licence. This is generally required for consignees who are pharmaceutical companies. Once these forms are provided, the shipment would be cleared through Customs, subject to valuation and levy of Duty, where applicable.
    For Valuation Purpose:

    Shipments not accompanied by a Commercial Invoice depicting the actual market value of the goods, or where customs have any concern regarding the value declared, would be detained. Such shipments can only be cleared through customs upon production of the following by the consignee:

    • Commercial Invoice

    • Catalogue

    • Manufacturer''s Price List

    • Technical Write Up
    To ensure speedy clearance of the shipment, it is in the interest of the Shipper and Consignee to ensure correct values are declared at all times, and catalogues of the items accompany the consignment
    100% Export Oriented Unit, Export Processing Zone And Software Technology Park:

    • Importers situated in Export Processing Zones or Software Technology Parks, or those companies deemed as Export Oriented Units, are granted the benefit of Duty Free Imports.

    • For shipments destined to such importers, it is mandatory for Shippers to ensure that the status of the importer is clearly declared on the air waybill as well as on the Commercial Invoice. Otherwise, such shipments may be treated as normal, dutiable shipments.

    • For shipments detained by customs, importers are required to customs clear through their own service providers and fulfil the necessary customs obligations. Customs do permit transhipment of such shipments to other International Customs Airports in India. The consignee is required to appoint a registered customs house agent (customs broker), who would have to file a regular bill of entry for imports, to undertake such clearance.
    Requirement Of Duty Exemption Certificate

    Certain importers may avail of Clearance of shipments under concessional rate of duty subject to provision of a Duty Exemption Certificate along with an Essentiality Certificate. Such importers are:
    • Government Organizations

    • Recognized Universities and Research Institutes

    • Charitable Organizations

    • Recognized Hospitals
    Shipments of such importers are detained at customs and can only be cleared against submission of the Duty Exemption Certificate by the Consignee.
    Import Licence

    • Certain items fall under the list of Restricted Items that require clearance under a Special Import Licence (SIL).

    • A SIL is freely available and can be purchased in the open market by any importer for clearance of shipments.

    • Such shipments can be cleared:

    • .Against an Import Licence, in which case the Consignee is required to appoint a customs house agent to file a regular bill of entry for imports for clearance. All extra costs are to be borne by the Consignee.

    • .. Against payment of a penalty/fine in lieu of an Import Licence. In such a case, the Consignee is required to write to the customs authorities requesting for adjudication in lieu of an Import Licence.
    Proof Of Bonafide Exported:

    Exporters, who import into India items such as labels and hangtags used in the manufacture of exports, are exempted from payment of Customs Duty. Such shipments may be detained by customs who may request for proof of being a bonafide exporter or proof of export orders, etc. Generally such shipments are permitted Duty Free clearances against submission of a notarised copy of a valid registration cum membership certificate of an Export Council.
    Feature Films:

    All feature films, in any language, must be accompanied by a Commercial Invoice that should depict the length of the film and a brief synopsis. Such shipments would be detained by customs and clearance only permitted against a No Objection Certificate from the Censor Board. Videos and other such goods, containing training material, can be cleared through customs against a declaration from the Shipper giving all details of the content, length of the tape, etc. Customs reserve the right to view such items to verify the contents.
    Prohibited Items

    Items prohibited for import into India by the Courier-on-Board (COB) mode, may be permitted for clearance against levy of penalty/fine subject to the following:
    Chemicals and items that require testing

    Clearance may be permitted against a regular bill of entry for imports that can only be undertaken by a customs house agent. This would mean that the consignee would have to appoint a customs house agent for the clearance, and correct valuation papers and a chemical analysis report would also be required.
    Precious Metals, Gems and Jewellery

    Clearance may be permitted against a regular bill of entry for imports that can only be undertaken by a customs house agent. The Consignee is required to appoint a customs house agent for the clearance, which involves customs examination at the Diamond Plaza Cargo Complex, and assessment and valuation at the Courier Terminal. This procedure can only be performed by a customs house agent and not by a registered courier.
    Repair & Return

    Items exported from India for repairs and imported after completion of repair, are levied Duty on:
    • To-and-fro Freight Cost

    • Insurance Cost

    • Repair Cost
    Such items must be accompanied by a Commercial Invoice that must clearly state the words "Repair and Return" and the repair cost.
    These items would be detained at customs and the Consignee is required to submit export documentation in the form of the original export shipping bill as well as the original customs-attested export invoice. Repair and Return benefit would only be granted if the identity of the goods exported is established to be the same as the goods imported after repair i.e. the serial and part numbers of the item must tally and must be stated on both the export and import documentation.
    Regular Bill Of Entry

    The Courier Import Regulations provide for the customs officer to reserve the right to detain any shipment for clearance against a regular bill of entry.
    • To-and-fro Freight Cost
    Generally, such shipments are those that require clearance against an Import Licence, as well as shipments where the value is more than Indian Rupees 1,00,000/=. All shipments having this value or more require the importer to submit the Exchange Control Copy of the regular bill of entry to the Reserve Bank of India at the time of making remittance of the cost of goods to the overseas supplier.
    These shipments can only be cleared through customs by filing of a regular bill of entry by a customs house agent, and cannot be cleared against a courier bill of entry.
    Professional International Couriers can offer the services of reputable customs house agent located at Mumbai & Chennai to Consignees wishing to appoint a customs house agent. The cost for these services is to be negotiated directly between the Consignee and the Customs House agent. Agent has reserved the right to refuse acceptance for clearance of any shipment without allocating any reason to do so.
    Imports Consolidation

    The Courier Import Regulations provide for the customs officer to reserve the right to detain any shipment for clearance against a regular bill of entry.
    Professional International Couriers is designated agent for receiving import consolidations. Consolidated shipments for various destinations across India are received at Mumbai & Chennai consigned to Professional International. On receipt of the shipment, Professional International sends a Cargo Arrival Notice to the consignee, and would await any of the following instructions: Trans shipments of the shipment to international customs airports in India. If the Consignee requires this facility, the consignment is transhipped for self-clearance by the Consignee. Clearance at Mumbai by the Consignee''s own customs house agent. In this case, the Delivery Order and documentation would be handed over to the appointed agent for clearance. Clearance by Professional International at Mumbai & Chennai and reforwarding thereafter to the final destination. Additional charges would apply for this service, subject to the customs documentation involved

KYC Important Clearance

KYC is an acronym for Know Your Customer which is a term used for identifying and verifying the identity of the customer.

In the context of increasing number of offenses involving various modus-operandi such as misuse of export promotion schemes, fraudulent availment of export incentives, unscrupulous imports and duty evasion by bogus IEC holders etc., the "Know Your Customer (KYC)" guidelines have been put in place by The Ministry of Finance, Central Board of Excise & Customs to ensure that they are not used intentionally or unintentionally by importers / exporters who indumde in fraudulent activities.

KYC (Know Your Customer) guidelines puts an obligation on Gdi Raaj to verify the antecedent, correctness of the IEC (Importer Exporter Code), identity of the customer and their functioning in the declared address by using reliable, independent and authentic documents, data or information. Hence, all consignees and importers based in India need to provide KYC documents for the clearance of all non-document imports, regardless of the value of such consignments.

KYC documents (government recognized Identity proof) need to be presented to customs during the import clearance process. Hence,it is important that Gdi Raaj is provided with all the necessary KYC documents before the shipment arrives in India. Absence of KYC documents during the import clearance process leads to clearance delays as shipments are detained by customs, until KYC documents of the consignee are provided by the shipper at origin or consignee based in India.

You are requested to please share your KYC documents with Gdi Raaj via e-mail on admin@gdiraaj.comor WhatsApp on +91 98310 43338 / +91 33 4060 6310 with the Airwaybill / Reference Number of your shipment in the subject line.

The below table provides more information about KYC documents required for customs clearance as mandated by Indian Customs vide CBEC Circulars 09/2010, 33/2010 and 07/2015 for identification/ verification of importers/exporters for customs clearance performed on their behalf by Gdi Raaj acting as an Authorized Courier.

S.no Category Documents to be obtained
1 Individual - Resident Indian

Any one self certified document is sufficient if it contains both Identity (Photo) and Address Proof.

In case an Individual wants the delivery to a different address or the given KYC document does not match with the delivery address, please provide below any one of the additional self certified document to record the proof of delivery address.

  1. Bank Account Statement
  2. Electricity Bill
  3. Telephone Bill
  4. Hotel Booking Receipt in case the delivery address is a hotel
  5. LPG Connection document with address
  6. Rent Agreement
Individual below 18 years of age can also provide a Birth Certificate as Proof of Identity. However, one ID proof of the  Parent / Guardian is also required with address proof.
  • Aadhar card
  • Passport
  •  PAN card
  • Voter ID
2

Companies/Firms/Trusts/ Foundations registered under GST (Any two documents). If customers have registered under different branches across India, please provide all registered GSTN data.

  • GST No
  •  IEC (Importer Exporter Code) 
  • PAN card
3

Companies/Firms not registered under GST - Any two documents

  • Certificate of Incorporation 
  • Memorandum of Association
  • Articles of Association 
  • Power of Attorney granted to its managers, officers or employees to transact business on its behalf
  • Telephone bill in the name of the company
  • PAN allotment letter
4

Partnership firms not registered under GST- Any two documents

  • Registration certificate, if registered
  • Partnership deed
  • Power of Attorney(PoA) granted to a partner or an employee to transact  business on its behalf
  • Any officially valid document identifying the partners and the person holding the PoA and their addresses
  • Telephone bill in the name of firm/partners
5

Trusts/Foundations not registered under GST - Any two documents

  • Certificate of registration, if registered
  • Power of Attorney (PoA) granted to transact business on its behalf
  • Any officially valid document to identify the trustees, settlers, beneficiaries and those holding the PoA, founders/managers/directors and their addresses
  • Resolution of the managing body of the foundation/association
  • Telephone bill in the name of trust/foundation
  • Name of trustees, settlers, beneficiaries and signatories
  • Name and address of the founder, the managers, Directors and the  beneficiaries, in full, complete and correct.
  • Telephone and fax number, e-mail address of the trust, founder and trustees.
6

Foreign National residing in India or visits India - Passport and Visa/PIO card self certified copies are mandatory.
Additionally please provide any ONE of the following address proof document. The address on this document should match with the delivery address.

  1. Address proof of relative/friend if staying with  them
  2. Hotel Booking Receipt
  3. Rent Agreement
  4. Stay Visa
  5. A deputation letter from the Parent company with duration of stay confirmation

(i) Passport
(ii) Visa / PIO card

7

Diplomats/Govt. Organisations/ Govt. Research Institutes or any Govt. Authorities etc as prescribed under para 2.07 HBP 2015-20 i.e. Categories of importer and exporter that are exempted from obtaining IEC.

The IEC will be either Unique Identification Number (UIN) issued by GSTN and authorized by DGFT or any common number notified by DGFT.

KYCProcess for Consignee's in India

  1. Once the shipment is booked at origin, Gdi will send an auto generated message to the consignee on the phone number or email address provided on the Air Waybill to request for the KYC documents. Hence, it is essential for the shipper to ensure that the consignee’s name, address and contact details on the Air Waybill and invoice are completely accurate.
  2. Consignees/ Importers must upload their correct KYC through the link shared in the SMS / Email to avoid possible delays in import clearance. The name and address on the KYC documents must match the name and address mentioned on the Air Waybill and invoice.
  3. Customs clearance will be initiated upon receipt of satisfactory KYC documents hence all KYC’s uploaded directly through link or shared through any other medium are validated before they are submitted to customs.
  4. If satisfactory KYC documents are not received within 15 calendar days, the shipment will be considered undeliverable and returned to the shipper with charges, if any, will be billed back to the shipper.
GST ID's
GlobAllianz Distribution Inc. 19AAHFG9894P1Z5
Raaj Logistics 19AAQFR3169R1Z1
 
s.no Forwarder Name Fuel-Surcharge % Date Range
1 ARAMEX    
2 BD DHL    
3 BLUE DART    
4 DHL    
5 FEDEX    
6 Raaj Logistics 30.00%  
7 TNT    
8 UPS    

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Raaj Logistics

'Raaj Logistics' is a Logistics and Supply Chain management company that is focused on providing “Innovative”, “Best-Value”, “Technology Laced” logistics services & solutions on the India Domestic Cargo Distribution scene.

 

Contact

Raaj Logistics ,
66/8 Bondel Road,
Kolkata –700 019

Toll Free Number: +91 98310 43338

Tele Number: +91 33 4060 6310

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